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Project Scheduling Coordinator - Cambridge

This is a full-time position, based at our Head Office in Cambridge to support the Delivery Services team and reporting directly to the Support and Implementations Manager.

This position will provide the successful candidate the opportunity to gain experience on managing a Professional Services organisation and is suitable for someone wanting to progress into more senior Project Management Office roles or Project Management.

The post holder will be required to undertake the following duties:

  • Administer consultancy orders in TeamWorkPM, Dynamics CRM and SharePoint
  • Maintenance of a centralised consultant’s diary
  • Maintain the staff skill matrix
  • Set up projects in TeamWorkPM
  • Become the Key User and Administrator for TeamWorkPM
  • Create services reports including Timesheet analysis, services backlog and forecast and other related reports on an ad-hoc basis
  • Recommend and undertake process improvements within the Project Office
  • Establish a project document library and manage ongoing usage

In addition, it is expected that there will be regular contact with customers to process orders for work and ensure that new work is properly estimated in line with established business processes. The Project Scheduling Coordinator will be in daily communication with Consulting teams and Scientia colleagues to ensure that a professional and prompt service is maintained that puts customers at the core of operations. There is a significant opportunity to contribute to improving service operations and an expectation that the Project Scheduling Coordintor will be pro-active in both recommending and delivering service improvements that benefit staff and customers of Scientia.

Qualifications and Experience:




Assessed via Application / Interview

Qualifications / Professional Skills


1 year experience in projects or business administration

Degree or equivalent experience in projects or business administration



At least 1 years’ experience with PSA tools, ideally Kimble.






An aptitude for working with software applications

Experience of working in a Project Office previously would be a distinct advantage



Experience of using MS Access


Experienced in using Microsoft Office at an advanced level, particularly Word, Excel and MS Project

Ability to implement new business processes





Experience of prioritising workload with competing project tasks.



Effective communicator at all levels of an organisation and with customers



Works well under pressure



Personal Skills

Self-Motivated and able to motivate others



Effective time management and organisation skills



Positive attitude to  learning new skills and passing knowledge on to other team members